- WebAIM: Word for Mac - Creating Accessible Documents
- How to Make Word Documents Fillable but Not Editable
- Use Voice Control on your Mac
- Turn paper and Microsoft Word documents into fillable forms with the PDF form creator.
They are classified as Document Information fields. They can be inserted through Word's interface as well. In its simplest form this will display the page number, numbered from the beginning of the document. You can format any of the page number to display in Roman numerals upper- or lower-case , Arabic numerals, or as text. More on that later. You can restart the page numbering anywhere you want; doing so will insert a new Section if you are not already at the start of a new Section. A document must have at least one Section and can have many. It is often used to number Appendices in a document.
See Page Numbering on Greg Maxey's site for a workaround that allows the user to have both the Section pages numbers and of the Document page numbers in the same spot. In Ribbon versions of Word, a Cover Page can be inserted in a document.
WebAIM: Word for Mac - Creating Accessible Documents
In Word this will be counted in all of the pagination fields. See Cover Page Anomalies.
All of the pagination fields can be formatted using field switches. In any version you get a dialog to format page numbers that lets your restart page numbering or change the way the numbers are displayed. The dialog from Word is shown below. This dialog lets you select a format as well as include a Chapter number based on a style to start a chapter.
When doing chapter pagination, one normally begins the chapter with a new Section and restarts the pagination at the beginning of the section. You can only restart pagination with a section break. Although this dialog gives a number of formatting options, at this point, I will discuss field switches instead. That brings up a dialog like the following:. You can use any of the numeric field switches with your pagination fields. For the DocProperty Pages field you would need to edit the field code manually; the dialog will not insert the switches.
Field Result. These switches work in any field that has numeric information. More about using calculation fields and page fields: How to control the page numbering in a Word document. Those fields pay attention to the format set in the page number format dialog. The MacroButton field is a field developed in early versions of Word pre-Windows.
The name comes from the ability to trigger a macro. It was early used to insert dummy text for typing and can still serve that function well, without any macros. It continues to work, well, in Word DisplayText - text that acts as the "button" for the macro and is displayed in your document. Note that there are no quotation marks used in this field. DisplayText can be any text you want but will not wrap to a new line. There are limits on length.
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Instead of the DisplayText you can insert an inline picture or icon to act as a visual button for your macro. See below , though for images. The text in a MacroButton field prompt cannot be longer than a single line between the left and right indents for the paragraph. You can shrink the font size of the prompt text to fit more words on that single line. Clicking on a MacroButton field will select the field. Double-clicking on one will activate a macro if there is a macro designated. You can change this behavior to make the macro activate on a single click as well.
You can use the first behavior selecting the field to make simple click-and-type prompts. If you look at many of the templates that come from Microsoft with Word, you will find places that say something like "[Click here and type]. Often, this is exactly what you want for a simple prompt. What you are seeing is a simple implementation of the "MacroButton" field. This use of the macrobutton field is the forerunner of Content Controls. To insert a MacroButton field like this in your document type it then make it a field.
Pressing F9 will update it to the field display of DisplayText. You must create or edit the field manually to get colors or other formatting in your prompt text that will disappear when the user actually uses it and types. Inserting a MacroButton field like this in your document using the Field insertion dialog is a bit more involved:.
How to Make Word Documents Fillable but Not Editable
The " prompt " is whatever prompt text you want. This can be "[Click here and type]" or the text that will usually be just fine but which the user might want to change. Note that if there was an available macro with the name "nomacro" that macro would be run by this field. Any name that does not indicate an available macro will give the same result, that is, the entire field will be selected when clicked on as always happens with a MacroButton but since no macro can be found, the result is selected text.
If you want to format your prompt text, you need to do that by revealing the field code and editing.
As is the case with other fields, the F11 key will take you to the next field, selecting that field. When you use macrobutton fields as prompts, you may want to put an instruction in your documents to use F11 to go to the next field. I do this putting the instruction in blue or red text and a different font in a textbox formatted to float in front of text.
The textbox is formatted to have no lines and no fill. The text in the textbox is formatted as hidden so it should not print.
Use Voice Control on your Mac
I have this textbox as an AutoText entry in my developer's template so that I can insert it easily when I prepare a new template. Below is an example of how a Macrobutton Prompt appears in a document.
Screenshot The field code for this prompt is:. When you click on it, all is selected. The first paragraph shows the prompt as displayed on the page. The second shows the prompt after it has been clicked on before typing; the third shows that the prompt colors do not show up in the text after the user types. You can download a free Add-In that gives you a dialog box below to add a MacroButton prompt to your document where you want with a choice of colors for the prompt text. Dialog box from Add-In. Instead of simply being a prompt for typing, this MacroButton field will run a macro if double-clicked.
This can be altered to a single click using VBA. Instead of NoMacro, simply type the name of the macro. When inserting the field, you can click on the Options button and you will be given a list of available macros possibly quite a long list from which to select. Where it says "Macros defined in active document" a more accurate caption would be "Macros available to active document.
Note that the MacroButton field is selected when it is clicked or double-clicked. You may want to have your macro collapse the selection at some point so that your MacroButton field won't be inadvertently deleted. The language for this is:. Note also that a macro button prompt will print as ordinary text. It is the field result.
Turn paper and Microsoft Word documents into fillable forms with the PDF form creator.
Because of this, it is often easier to use a custom toolbar with a button on that toolbar. The toolbar will not print. MacroButton Fields can be used in Protected Forms and will be active even in a protected portion of the document.